Legal Information and Privacy Policy

Legal information required under the EU General Data Protection Regulation (GDPR) and section 5 of the German Telemedia Act (TMG):

Website owner and data controller:

Dr Kate Sotejeff-Wilson, translator and editor, KSW Translations
Registered as a private trader in the Finnish Trade Register
VAT ID: FI24985115

Contact:
Phone: +358 (0) 44 9977009
Email: connect@kswtranslations.com
Address: Viitaniementie 16 A 60, 40720 Jyväskylä, Finland

Credits

Evelina Braam
Koli National Park, Finland | Dr Kate Sotejeff-Wilson
King’s College, Cambridge | Dr Kate Sotejeff-Wilson
Privacy Policy

Your personal data is treated as confidential and only used for linguistic and related services. You have the right to view, amend or delete this information at any time.

Why do I process it?
I collect, store and use your personal data only to issue a quote, provide a translation or editing service that you request or to comply with legal requirements. If you subscribe to my blog, I use your email only to send you notifications of new posts.

The legal basis for processing your data is to perform the services you request or to take necessary steps prior to fulfilling that request (GDPR 6(1b) “performance of a contract”). The same legal basis also applies if you provide me with a service. The legal basis for processing special categories of personal data such as health information is your explicit consent for me to translate, revise or edit that information (GDPR 6(1a) “consent”).

Who else receives it?
If I send a text for revision or editing to a colleague, that text will be anonymized, so your personal data will not appear in it.  For administrative purposes, other parties may have access to your personal data, including my accountant, my blog, website and email hosting services. All these parties are GDPR compliant.

How long do I keep it?

I keep personal data for ten years to comply with legal requirements. I delete email communications after five years. Data collected from subscribers are deleted only when that person unsubscribes.

Data protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the statutory data protection regulations and this privacy policy.

Revocation of your consent to the processing of your data

Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.

Right to file complaints with regulatory authorities

If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the Finnish Data Protection Ombudsman http://www.tietosuoja.fi/en/index/yhteystiedot.html.

Right to data portability

You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.

SSL encryption

This site uses SSL encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser’s address line when it changes from “http://” to “https://” and the lock icon is displayed in your browser’s address bar.

If SSL encryption is activated, the data you transfer to us cannot be read by third parties.

Right to be informed, to rectify, restrict access to and erase your data

You have the right to be informed about your personal data, how it is collected, who has access to it, and why it is processed as well as the right to rectify or erase data and restrict processing of it at any time and free of charge. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.

Objection to promotional emails

We hereby expressly prohibit the use of contact data published in the context of website legal notice requirements with regard to sending promotional and informational materials not expressly requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as email spam, is received.

Data collection on our website

Cookies

Some of our web pages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are called “session cookies.” They are automatically deleted after your visit. Other cookies remain in your device’s memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.

You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.

Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use are stored pursuant to Art. 6 paragraph 1, letter f of the GDPR. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors. If other cookies (such as those used to analyse your surfing behaviour) are also stored, they will be treated separately in this privacy policy.

Server log files

The website provider automatically collects and stores information that your browser automatically transmits to us in “server log files”. These are:

  • Browser type and browser version
  • Operating system used
  • Referrer URL
  • Host name of the accessing computer
  • Time of the server request
  • IP address

These data will not be combined with data from other sources.

The basis for data processing is Art. 6 (1) (b) GDPR, which allows the processing of data to fulfil a contract or for measures preliminary to a contract.

Contact form

Should you send us questions via the contact form, we will collect the data entered on the form, including the contact details you provide, to answer your question and any follow-up questions. We do not share this information without your permission.

We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1)(a) GDPR. You may revoke your consent at any time. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.

We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.

Social media

Share content via plugins (Facebook, Twitter, etc.)

The content on our pages can be shared on other social networks like Facebook, Twitter, or LinkedIn. 

Facebook plugins (Like & Share buttons)

Our website includes plugins for the social network Facebook, Facebook Inc., 1 Hacker Way, Menlo Park, California 94025, USA. The Facebook plugins can be recognized by the Facebook logo or the Like button on our site. For an overview of Facebook plugins, see https://developers.facebook.com/docs/plugins/.

When you visit our site, a direct connection between your browser and the Facebook server is established via the plugin. This enables Facebook to receive information that you have visited our site from your IP address. If you click on the Facebook “Like button” while you are logged into your Facebook account, you can link the content of our site to your Facebook profile. This allows Facebook to associate visits to our site with your user account. Please note that, as the operator of this site, we have no knowledge of the content of the data transmitted to Facebook or of how Facebook uses these data. For more information, please see Facebook’s privacy policy at https://facebook.com/policy.php.

If you do not want Facebook to associate your visit to our site with your Facebook account, please log out of your Facebook account.

Twitter plugin

Functions of the Twitter service have been integrated into our website and app. These features are offered by Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA. When you use Twitter and the “Retweet” function, the websites you visit are connected to your Twitter account and made known to other users. In doing so, data will also be transferred to Twitter. We would like to point out that, as the provider of these pages, we have no knowledge of the content of the data transmitted or how it will be used by Twitter. For more information on Twitter’s privacy policy, please go to https://twitter.com/privacy.

Your privacy preferences with Twitter can be modified in your account settings at https://twitter.com/account/settings.

LinkedIn plugin

Our site uses functions from the LinkedIn network. The service is provided by LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA.

Each time one of our pages containing LinkedIn features is accessed, your browser establishes a direct connection to the LinkedIn servers. LinkedIn is informed that you have visited our web pages from your IP address. If you use the LinkedIn “Recommend” button and are logged into your LinkedIn account, it is possible for LinkedIn to associate your visit to our website to your user account. We would like to point out that, as the provider of these pages, we have no knowledge of the content of the data transmitted or how it will be used by LinkedIn.

More information can be found in the LinkedIn privacy policy at https://www.linkedin.com/legal/privacy-policy.

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©2017 – 2018 Dr Kate Sotejeff-Wilson | Designed by WP for Translators | Legal notice and privacy policy
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