Legal information required under the EU General Data Protection Regulation (GDPR) and section 5 of the German Telemedia Act (TMG):
Website owner and data controller:
Dr Kate Sotejeff-Wilson, translator and editor, KSW Translations
Registered as a private trader in the Finnish Trade Register
VAT ID: FI24985115
Phone: +358 (0) 44 9977009
Address: Viitaniementie 16 A 60, 40720 Jyväskylä, Finland
Your personal data is treated as confidential and only used for linguistic and related services. You have the right to view, amend or delete this information at any time.
Why do I process it?
I collect, store and use your personal data only to issue a quote, provide a translation or editing service that you request or to comply with legal requirements. If you subscribe to my blog, I use your email only to send you notifications of new posts.
The legal basis for processing your data is to perform the services you request or to take necessary steps prior to fulfilling that request (GDPR 6(1b) “performance of a contract”). The same legal basis also applies if you provide me with a service. The legal basis for processing special categories of personal data such as health information is your explicit consent for me to translate, revise or edit that information (GDPR 6(1a) “consent”).
Who else receives it?
If I send a text for revision or editing to a colleague, that text will be anonymized, so your personal data will not appear in it. For administrative purposes, other parties may have access to your personal data, including my accountant, my blog, website and email hosting services. All these parties are GDPR compliant.
How long do I keep it?
I keep personal data for ten years to comply with legal requirements. I delete email communications after five years. Data collected from subscribers are deleted only when that person unsubscribes.
Revocation of your consent to the processing of your data
Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
Right to file complaints with regulatory authorities
If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the Finnish Data Protection Ombudsman http://www.tietosuoja.fi/en/index/yhteystiedot.html.
Right to data portability
You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.
This site uses SSL encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser’s address line when it changes from “http://” to “https://” and the lock icon is displayed in your browser’s address bar.
If SSL encryption is activated, the data you transfer to us cannot be read by third parties.
Right to be informed, to rectify, restrict access to and erase your data
You have the right to be informed about your personal data, how it is collected, who has access to it, and why it is processed as well as the right to rectify or erase data and restrict processing of it at any time and free of charge. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.
Objection to promotional emails
We hereby expressly prohibit the use of contact data published in the context of website legal notice requirements with regard to sending promotional and informational materials not expressly requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as email spam, is received.
Data collection on our website
Most of the cookies we use are called “session cookies.” They are automatically deleted after your visit. Other cookies remain in your device’s memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.
Server log files
The website provider automatically collects and stores information that your browser automatically transmits to us in “server log files”. These are:
- Browser type and browser version
- Operating system used
- Referrer URL
- Host name of the accessing computer
- Time of the server request
- IP address
These data will not be combined with data from other sources.
The basis for data processing is Art. 6 (1) (b) GDPR, which allows the processing of data to fulfil a contract or for measures preliminary to a contract.
Should you send us questions via the contact form, we will collect the data entered on the form, including the contact details you provide, to answer your question and any follow-up questions. We do not share this information without your permission.
We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1)(a) GDPR. You may revoke your consent at any time. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.
Share content via plugins (Facebook, Twitter, etc.)
The content on our pages can be shared on other social networks like Facebook, Twitter, or LinkedIn.
Facebook plugins (Like & Share buttons)
Our website includes plugins for the social network Facebook, Facebook Inc., 1 Hacker Way, Menlo Park, California 94025, USA. The Facebook plugins can be recognized by the Facebook logo or the Like button on our site. For an overview of Facebook plugins, see https://developers.facebook.com/docs/plugins/.
If you do not want Facebook to associate your visit to our site with your Facebook account, please log out of your Facebook account.
Your privacy preferences with Twitter can be modified in your account settings at https://twitter.com/account/settings.
Our site uses functions from the LinkedIn network. The service is provided by LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA.
Each time one of our pages containing LinkedIn features is accessed, your browser establishes a direct connection to the LinkedIn servers. LinkedIn is informed that you have visited our web pages from your IP address. If you use the LinkedIn “Recommend” button and are logged into your LinkedIn account, it is possible for LinkedIn to associate your visit to our website to your user account. We would like to point out that, as the provider of these pages, we have no knowledge of the content of the data transmitted or how it will be used by LinkedIn.